Sharing your Address Book

Sharing your address book

You can share your address books with the following:

Internal users or groups. You select the type of privileges to grant to internal users, either:

Viewer. The Grantee can read but cannot change the address book content
Manager. The Grantee has full permission to view, edit the contacts, add new contacts to the address book and delete contacts.
Admin. The Grantee has full permission to view, edit the contacts, add new contacts to the address book, delete contacts and share your contact lists with others.

None is an option to temporarily disable access to a grantor's shared address book without revoking the share privileges. The Grantee still has the address book listed but cannot view or manage the content of the address book.

External guests. You create a password for the address book that quests must enter to view the contacts. The address book displays in a . csv file. They cannot make any changes to the address book in your account.

Public. Anyone that knows the URL to the address book can view the contact list. The address book displays in a . csv file. They cannot make any changes to the address book in your account.

To share your Address Book

Right-click on the address book to share and select Share Address Book.

On the Share Properties dialog select whom to share with.

When you choose Internal, you can choose addresses from the list that appears as you type or type addresses that are not in the list. The user or group must be a valid address in your company's mail server.
In the Role area, selected the access permissions.

In the Message area, select which type of message to send. The options are as follows:

Send standard message. The standard share notification message is sent to the email address.
Add a note to standard message. You can add additional information to the standard message.

Click OK.

When you choose External guests, enter the guest email addresses. You can enter more than one address in the Email: field. Put a semi-colon (:) between addresses.
Enter the password that users must enter to view your address book.

In the Message area, select which type of message to send. The URL to your address book and the password is included in the email message.
- Send standard message. The standard share notification message is sent to the email address.
- Add a note to standard message. You can add additional information to the standard message.
Click OK.

Editing or revoking permission

You can revoke permissions at any time.

Right-click a shared address book.

Click Edit Properties. Users sharing the folder are listed.

Click Edit to change permissions, or
Click Revoke to remove permissions.

Select whether a message describing the change should be sent.

Click OK.