Briefcase can be used to share and manage documents that you create in Briefcase or document and images that you upload to your Briefcase. Briefcase lets you save files in your account so that you can access these files whenever you log in to your account from any computer.
You can upload documents, spreadsheets, presentations, images, pdf files from your computer or your computer network and you can save attachments sent with your email messages to a Briefcase folder. You can create different briefcase folders to organize the files and you can share the briefcase folder with others.
Files you upload to Briefcase are copies of the original file on your computer. Changes you make to a file in your briefcase does not change the original file.
Click the Briefcase tab.
Select Briefcase from the New list on the toolbar.
The Create New Briefcase dialog displays. Type a name for the new Briefcase folder.
This name must be unique within the hierarchy of your mailbox folders. Briefcase folders cannot have the same name as any top-level folder in your Zimbra mail, calendar, or address book. For example, if you have a calendar named Holidays, you cannot name a top-level Briefcase Holidays. Holidays could be a name of a briefcase within another briefcase.
Select the folder hierarchy. You can create a new top-level briefcase, or you can place it under an existing briefcase.
Click OK. The new briefcase displays in the Overview pane.
Uploading a file transfers a file from your personal computer to your email account. This makes the file available any time you log in to your account. Your account quota determines how many files can be uploaded to your Briefcase.
To upload files
Open Briefcase and on the toolbar click Upload File.
In the Upload New File to Briefcase dialog click Browse to find the files to upload. You can select multiple files to upload at once if the files are in the same directory. To add other files, click Add and browse to the file.
When you upload a file with the same name as an existing file, an Information dialog displays a warning.
If you click No, the file is not uploaded.
When all files are uploaded, click OK. The files are displayed in the briefcase.
Note: Your account may have a maximum size for upload files. If the file is too large, a warning is displayed.
Files that you upload impact your account quota.
Email attachments can quickly be added to your briefcase.
To add the attachment, click on the Briefcase link that is in the message header next to the attachment link.
In the Add to Briefcase dialog, select the destination folder or create a new briefcase folder.
Click OK.
You can select how to view the files in your Briefcase folders in a preview pane.
Preview Pane at the Bottom/Preview Pane on the Right. Files that have an file type that is recognized display in the preview pane. You can turn off the Preview Pane.
Briefcase folders can be shared with others in your organization and outside of your organization. You can give permissions to others to create and edit the content of a briefcase or just view the pages.
To share your briefcase see Sharing your Briefcase